If you are planning to volunteer in your child’s classroom, help out on field trips, volunteer in our school for special events, please come by the office, we will have you fill out an AP 416-2 Volunteer Application Form. These forms need to be filled out on a yearly basis. In addition you MUST obtain criminal record check clearance.
Criminal Record Check Process:
The Ministry of Justice regulations require ANY volunteer who comes near or works around children to complete a criminal record check PRIOR to volunteering, regardless of the time spent working near or around them. This requirement involves a Criminal Record Search, valid for 5 years, which includes a Vulnerable Sector Search.
You are required to go to the Abbotsford School District Board Office to fill out a criminal record check consent form and will need to provide 2 pieces of approved ID. Please visit the School Board Office to fill out the CRC consent form and present two pieces of approved ID (one primary and one secondary). A list of approved ID is attached below.
CRC Process: Employees/volunteers come to the School Board Office - reception desk to complete the manual CRC form, and must bring 2 pieces of I.D. (primary and secondary I.D. requirements attached) to verify themselves. Once the form is complete, the district's authorized contact submits the form to the CRRP for processing.
Please contact our school if you have any questions regarding this new requirement.
Steps to become a volunteer:
1. Fill out the following documents:
AP 416-1 Letter of Understanding (Volunteers)
AP 416-2 Volunteer Application Form / AP 416-3 Risk Factor Protocol
AP 416-4 Confidentiality Understanding - Parent Volunteers and Non Employees form
OR Pick up a volunteer package at our school office, fill out the required forms and return to the school.
2. Once your form has been approved, have your criminal record check processed (see below)
Criminal Record Check Process:
Once you’ve completed step 1, interested volunteers contact the School Board Office reception desk @ (604) 859-4891 to schedule a time to have their ID verified. You must provide 2 pieces of I.D. (primary and secondary I.D.) to verify yourself along with your criminal record consent form. The District's authorized contact submits the form to the CRRP for processing and will advise our school of the results once they are received. Abbotsford School District, 2790 Tims Street, Abbotsford, BC V2T 4M7
Once we receive your criminal record check clearance from HR, we will contact you to inform you that you’ve been added to our approved volunteer list. At this time, you can start volunteering.
Thank you for your interest in becoming a volunteer in our school.
Please note: Volunteers and noon-hour supervisors will not be permitted to volunteer/work until HR receives their CRC clearance back from the Ministry of Justice and notifies the school if it is cleared or not.
Occassionally we need parent drivers for certain field trips within our community. Parents are permitted to drive thier own child to such events with no extra paperwork. However, if you have volunteered to be a Parent Driver, you will need to fill out the following forms:
- **For a copy of your “Driver’s Abstract”, please contact the Motor Vehicle Branch (604) 661-2255** OR visit the ICBC website
- Volunteer Application Form
- Volunteer Driver Application Form
- Copy of your Driver’s License
- Copy of you Automobile Insurance Papers.
Please drop by the office and pick up an Approved Drivers Application Package.